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Executive Assistant & Marketing Coordinator

About the job

We are seeking an experienced and proactive Executive Assistant to provide administrative and marketing support to our Commercial Insurance Brokerage. The successful candidate will be responsible for managing social media accounts, coordinating events, managing travel arrangements, managing reception duties, and supporting the leadership team. The ideal candidate will have excellent communication and organizational skills, be able to work in a fast-paced environment, and have the ability to prioritize tasks and manage multiple projects simultaneously.

Key Responsibilities:

• Manage and create content for social media accounts, including Facebook, LinkedIn, Twitter, and Instagram.

• Coordinate logistics for client events, including venue booking, catering, and guest list management.

• Manage travel arrangements for executives and staff, including booking flights, hotels, and ground transportation.

• Maintain executives’ calendars, including scheduling and prioritizing appointments and meetings.

• Handle front desk duties, including answering phones, greeting visitors, and receiving packages and mail.

• Organize and maintain office filing systems, both electronic and hard copy.

• Manage vendor relationships and place office supply orders as needed.

• Provide general administrative support to the brokerage team as needed.


• 2+ years of experience in an executive assistant or similar administrative support role.

• Excellent communication and interpersonal skills, including the ability to communicate effectively with all levels of the organization.

• Proficient in Microsoft Office Suite/365 and social media management tools.

• Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.

• Experience in event planning and travel management is a plus.

• Knowledge of the insurance industry is a plus.

The successful candidate will be self-motivated, detail-oriented, and able to work independently with minimal supervision. This is a full-time position, and the candidate must be able to work from our office during regular business hours. We offer a competitive salary and benefits package, as well as opportunities for growth and development within the company.

If you are interested in this exciting opportunity, please submit your resume and cover letter for consideration to Robyn at